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Outlook

1. Under the FILE tab, select ADD ACCOUNT

Outlook Step 1

2. Select Manually configure server settings or additional server types

Outlook Step 2

Selecting Manually configure server settings or additional server types will allow you to manually enter your account information.

3. Select Internet E-mail and click Next

Outlook Step 3

4. Enter the required information in the fields as per this image and select Next

Outlook Step 4

In the Email section, replace ypwebsupport.ca by your own domain name

IMAP: Edit your email directly on the server
When you check your emails with an IMAP connection, you preview, access and manage your emails directly on the server.


Pros:
You can pre-visualize your email, which avoids you to occupy the bandwidth by downloading the message and its attachments entirely (the use of this protocol is advised if you have a limited or recalcitrant Internet connection);

As messages are stored on the server, you can view and manage your emails from multiple computers or smartphones;

A backup of the server and its data is usually performed regularly. In this way, if you accidentally delete an email, your administrator can retrieve it;

Most email clients have a cache feature that allows you to view your emails offline.


Cons:
If you have limited online storage space, you should regularly delete some emails to avoid reaching your volumetric threshold.

POP: Automatically download your emails to your computer
When you check your emails with a POP connection, new messages are downloaded to your computer in a file (such as .PST extension under Outlook) and they are removed from the server (1).

(1) In the POP configuration, by default the mail client downloads the message and then deletes it from the server. However, it is possible to set the application to leave a copy of the message on the server.


Pros:
You do not care about the online space available. As your emails are downloaded locally, you can keep as many emails as your computer can store;

You can view and manage your emails without an internet connection.


Cons:
If someone sends you a large message, you automatically download the entire message, which can saturate the bandwidth;

You cannot view the history of your messages anywhere other than on your computer;

If one day you lose or delete items and no backup system has been installed on your computer, you will not be able to recover them.

5. Under the Outgoing Server tab, ensure the My outgoing server (SMTP) requires authentication box is checked. Press OK

Outlook Step 5

6. Once both tests are completed successfully (green checkmark), press CLOSE

Outlook Step 6

7. Your configuration is completed! Select “Finish” if you are done or “Add another account” if you wish to do so.

Outlook Step 7
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Thunderbird

1. Select View settings for this account

Thunderbird Step 1

2. Select Account Actions and select Add Mail Account

Thunderbird Step 2

3. Enter your email address, your password, and click on Continue

Thunderbird Step 3

In the Email section, replace ypwebsupport.ca by your own domain name

Make sure that the box Remember password is checked. 

4. Once the servers verification will be done, click on Done

Thunderbird Step 4

IMAP: Edit your email directly on the server
When you check your emails with an IMAP connection, you preview, access and manage your emails directly on the server.


Pros:
You can pre-visualize your email, which avoids you to occupy the bandwidth by downloading the message and its attachments entirely (the use of this protocol is advised if you have a limited or recalcitrant Internet connection);

As messages are stored on the server, you can view and manage your emails from multiple computers or smartphones;

A backup of the server and its data is usually performed regularly. In this way, if you accidentally delete an email, your administrator can retrieve it;

Most email clients have a cache feature that allows you to view your emails offline.


Cons:
If you have limited online storage space, you should regularly delete some emails to avoid reaching your volumetric threshold.

POP: Automatically download your emails to your computer
When you check your emails with a POP connection, new messages are downloaded to your computer in a file (such as .PST extension under Outlook) and they are removed from the server (1).

(1) In the POP configuration, by default the mail client downloads the message and then deletes it from the server. However, it is possible to set the application to leave a copy of the message on the server.


Pros:
You do not care about the online space available. As your emails are downloaded locally, you can keep as many emails as your computer can store;

You can view and manage your emails without an internet connection.


Cons:
If someone sends you a large message, you automatically download the entire message, which can saturate the bandwidth;

You cannot view the history of your messages anywhere other than on your computer;

If one day you lose or delete items and no backup system has been installed on your computer, you will not be able to recover them.

5. You will get a warning message but no worries, you have to check the box I understand the risks and click Done.

Thunderbird Step 5

We do not use encryption with our service provider. Once the verification is done, click OK to close the Account Settings window.

6. Your account is now created. Now, try to send an email out

Thunderbird Step 6

7. It does not work, don’t panic: Select your email address on the left hand side and select View settings for this account

Thunderbird Step 7

8. Click on Outgoing Server (SMTP) and click on Edit

Thunderbird Step 8

9. Change the port to 25 or 587 and click on OK and OK

Thunderbird Step 9
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Windows Live

1. Click on Windows Start button and in the search box, enter mail, and then, in the list of results, select Windows Live Mail

Windows Live Step 1

2. Under the Accounts tab, click on Email

Windows Live Step 2

3. Enter your email address, password, and display name. Click on Next

Windows Live Step 3

In the Email section, replace ypwebsupport.ca by your own domain name

Make sure that the boxes Remember this password and Manually configure server settings are checked.

4. Change Server type to IMAP, enter incoming server address, enter your email address under Logon user name, enter the outgoing server address and make sure to check the box for Requires authentication. Click Next

Windows Live Step 4

IMAP: Edit your email directly on the server
When you check your emails with an IMAP connection, you preview, access and manage your emails directly on the server.


Pros:
You can pre-visualize your email, which avoids you to occupy the bandwidth by downloading the message and its attachments entirely (the use of this protocol is advised if you have a limited or recalcitrant Internet connection);

As messages are stored on the server, you can view and manage your emails from multiple computers or smartphones;

A backup of the server and its data is usually performed regularly. In this way, if you accidentally delete an email, your administrator can retrieve it;

Most email clients have a cache feature that allows you to view your emails offline.


Cons:
If you have limited online storage space, you should regularly delete some emails to avoid reaching your volumetric threshold.

POP: Automatically download your emails to your computer
When you check your emails with a POP connection, new messages are downloaded to your computer in a file (such as .PST extension under Outlook) and they are removed from the server (1).

(1) In the POP configuration, by default the mail client downloads the message and then deletes it from the server. However, it is possible to set the application to leave a copy of the message on the server.


Pros:
You do not care about the online space available. As your emails are downloaded locally, you can keep as many emails as your computer can store;

You can view and manage your emails without an internet connection.


Cons:
If someone sends you a large message, you automatically download the entire message, which can saturate the bandwidth;

You cannot view the history of your messages anywhere other than on your computer;

If one day you lose or delete items and no backup system has been installed on your computer, you will not be able to recover them.

5. Your account is now created. Click on Finish. Now, try to send an email out

Windows Live Step 5

6. It does not work, don’t panic: Under the Accounts tab click Properties

Windows Live Step 6

7. Click on the Advanced tab, change the port to 25 or 587 and click on Apply and OK

Windows Live Step 7

8. Your account is now created

Windows Live Step 8
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Mac

1. Open your mail application

Mac Step 1

2. Enter your name, email address and password in the Welcome to Mail window. Click Continue

Mac Step 2

In the Email section, replace ypwebsupport.ca by your own domain name

3. Under Incoming Mail Server, change the account type to IMAP, enter description (Business Name and/or first and and/or last name), add Incoming Mail Server, enter your email address under User Name and erase and retype your password. Click Continue

Mac Step 3

In the Email section, replace ypwebsupport.ca by your own domain name

IMAP: Edit your email directly on the server
When you check your emails with an IMAP connection, you preview, access and manage your emails directly on the server.


Pros:
You can pre-visualize your email, which avoids you to occupy the bandwidth by downloading the message and its attachments entirely (the use of this protocol is advised if you have a limited or recalcitrant Internet connection);

As messages are stored on the server, you can view and manage your emails from multiple computers or smartphones;

A backup of the server and its data is usually performed regularly. In this way, if you accidentally delete an email, your administrator can retrieve it;

Most email clients have a cache feature that allows you to view your emails offline.


Cons:
If you have limited online storage space, you should regularly delete some emails to avoid reaching your volumetric threshold.

POP: Automatically download your emails to your computer
When you check your emails with a POP connection, new messages are downloaded to your computer in a file (such as .PST extension under Outlook) and they are removed from the server (1).

(1) In the POP configuration, by default the mail client downloads the message and then deletes it from the server. However, it is possible to set the application to leave a copy of the message on the server.


Pros:
You do not care about the online space available. As your emails are downloaded locally, you can keep as many emails as your computer can store;

You can view and manage your emails without an internet connection.


Cons:
If someone sends you a large message, you automatically download the entire message, which can saturate the bandwidth;

You cannot view the history of your messages anywhere other than on your computer;

If one day you lose or delete items and no backup system has been installed on your computer, you will not be able to recover them.

4. You will get an alert (Mail can’t verify the identity of imap.ypwebsupport.ca). Click Connect

Mac Step 4

5. Under Outgoing Mail Server, enter description (Business Name and/or first and and/or last name), add Outgoing Mail Server, make sure that both boxes Use only this server and Use Authentication are checked. Also, make sure that User Name and Password are there. Click Continue

Mac Step 5

6. You will get an alert (Mail can’t verify the identity of smtp.ypwebsupport.ca). Click Connect

Mac Step 6

7. Once the verification is done, you will get the Account Summary. Make sure the information is correct and that the Take account online box is checked. Click Create

Mac Step 7

8. Your account is now created but the configuration is not completely done

Mac Step 8

9. Click Mail in the Menu Bar then click Preferences

Mac Step 9

10. Click the Advanced tab, change the port to 143 and uncheck the box Use SSL

Mac Step 10

11. Click the Account Information tab, click Outgoing Mail Server (SMTP) and select Edit SMTP Server List…

Mac Step 11

12. Click the Advanced tab, check Use custom port, change port to 587 and uncheck the box Use Secure Sockets Layer (SSL). Click OK, close the Accounts window and click Save

Mac Step 12
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Webmail

1. enter in the address bar of this browser the following address: webmail.ypwebsupport.ca

Please note that you will need to replace '' ypwebsupport.ca '' with your domain name. In the next image, you will see where to insert the information.

Important: Be sure to enter the address in your address bar and not in your search bar (Google or Bing for example).

Webmail Step 1

Webmail, is the perfect tool to manage your email account from any computer. You can use this platform on a daily basis with no problem.

First, open a new page of your favorite internet browser. In the examples below we use Google Chrome. However, you can use Internet Explorer, Firefox or Opera. The operation on these will be the same on all the browsers.

2. Enter your complete email under E-mail Address and then the password that was given to you under Password. Press Login

Webmail Step 2

You can check the Stay signed in feature if you plan to use this computer often for your emails. This way you will not have to enter your address and password everytime.

3. If you want to change the language and password, press Settings

Webmail Step 3

Here's what the Webmail interface looks like. You will notice a menu at the top to access your mail, Address Book, Files, Calendar and your Settings.

4. To change your password, press Settings and Password. Follow the instructions and press Save. Press again Settings

Webmail Step 4

5. To add an automatic forwarding, press Mail Forwarding. Enter the e-mail address on which you want your redirected emails in the Forwarding Recipients field. If you have more than one, please separate them on different lines. Press Save

Webmail Step 5

Click Enabled and leave Keep local copy checked. This will allow you to have an archive in case of redirection failure.

6. To change the default language and time zone, press Preferences and press User Interface. You can change the Language field and the Time zone field and press Save

Webmail Step 6
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